普华永道--财务管理最佳实践之应付管理

普华永道,财务,管理,物流

Best Practice Financial Processes: Accounts Payable

普华永道,财务,管理,物流

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Accounts Payable - Best Practice ObjectivesOrganisation People

Centralised processing Outsourcing potential

Accounts Payable Objectives

Supplier relations Creditor control

ProcessesMaintaining supplier details Process vouchers Process payments Period end processing and reporting

To maximise processing efficiency To ensure invoices are processed to agreed terms To ensure payments made only when due and payable To ensure liabilities are fully recorded and distributed correctly To achieve effective balance between extending credit and maintaining good relations with suppliers To take full advantage of opportunities to recover VAT

Information Systems

Interface between Accounts Payable and other related processes Shared employee and supplier details System validation and approval checks

Controls

Measures

Authorisation rules System access controls User procedures Validation and matching rules

Speed of processing supplier amendments Invoices processed Invoice processing time Number of payments Period end closure time

PwC175b(1)

普华永道,财务,管理,物流

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Accounts Payable - Best practice featuresMaintain supplier details Process vouchers Process payments Period end processing and reporting

Process Features

Authorise and set up new suppliers payment details Maintain supplier payment details

Accounts payable process vouchers: invoices, expense claims, credit notes, debit memos and prepayment requests Suppliers required to use PO number on all documents and three way match wherever possible Consolidated periodic invoicing for high frequency suppliers

Optimisation of early payment discounts

All transactions completed before period closed

Payment runs properly authorised

Segregation of duties between supplier set up, voucher processing and payment processing

Reconciliation of Accounts Payable activity and reconciliation with General Ledger control accountManagement reports run once period is finally closed

PwC175b(1)

普华永道,财务,管理,物流

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Accounts Payable - Best practice featuresMaintain supplier details Process vouchers Process payments Period end processing and reporting

System Features

Single supplier database Single employee database

Purchase invoices transacted via EDI with major suppliers wherever possible Electronic validation and approval of invoices

Electronic payments Default payment terms held on supplier file with manual override at P.O. and invoice Production of forward payment entry schedules to aid cash flow management Interface with General Ledger, Fixed Assets, Project Accounting and Cash Management Facility to suspend payments

Integration with General Ledger minimises reconciliation adjustments Transaction processing prevented for closed periods

Audit trail of changes to supplier payment

details

Automatic matching of invoice to order and goods received note (GRN) Interface with General Ledger, Purchasing, Fixed Assets and Project Accounting Use of workflow software to resolve queries and monitor process

PwC175b(1)

普华永道,财务,管理,物流

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Accounts Payable - Measures/Cost driversNumber of purchase invoices per FTE per annum 15,000 7,000 3,000 or less £2 £17 10 percentile 90 percentile Median 10 percentile 90 percentile Median Cost drivers

Cost per purchase invoice processed £6

Invoice processing time in days 6 days 16 days 49 days

10 percentile

Median

90 percentile

Number of invoices received per month Number of suppliers Number of different terms and conditions Complexity of authorisation process Proportion of invoices automatically matched with PO's Number of supplier queries Proportion of invoices received electronically Proportion of payments made electronically

Source: statistics taken from Benchmarking database 21 January 1997

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普华永道,财务,管理,物流

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Accounts Payable - Trends

From

To

Separate AP module Payment by cheque Manual matching Performed by finance department

Integrated systems Electronic payment On-line matching Shared Service Centres or outsourced services

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普华永道,财务,管理,物流

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Accounts Payable - Critical Success Factors These are a summary of the key business requirements, which must be met to achieve the objectives.

Single supplier database Staff trained in AP process and have clear roles and responsibilities Payment terms defined and agreed with supplier

Effective communication and feedback mechanisms in place to handle queriesEstablish and maintain good supplier relations Process in place for monitoring the status of invoices and payment schedules AP calendar in place and communicated to staff Authorisation levels and payment terms held on the system Automated workflow to route documents to relevant personnel when problems need to be resolved Forward payment schedule to cashflow management Flexible matching criteria

PwC175b(1)

普华永道,财务,管理,物流

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Accounts Payable - Appendix 1 : IDEF Process FlowThe diagram below provides a key to the process diagrams used in this document.

Controls (i.e. Procedures Standards Requirements for rework) Input (i.e. Information Material) Process / act …… 此处隐藏：9429字，全部文档内容请下载后查看。喜欢就下载吧 ……