how to write a conference proposal

how to write a conference proposal

Egyptian Group for Surgical Science and Research

PROFESSIONAL DEVELOPMENT HOW TO WRITE A RESEARCH PROPOSAL (PROTOCOL)ByEgyptian Group for Surgical Science and Research Said Rateb, EGSSR Moderator Nabil Dowidar, EGSSR Secretary General Mohamed Farid Ahmed HusseinWriting a research proposal is the first step in conducting any research. Whether you intend to submit the proposal to an ethical committee, a research body or a funding organisation, it is vital that the proposal reflects your knowledge of how research should be conducted and your commitment to its principles. Here are some brief guidelines to writing your research proposal explaining how each section of the proposal can be satisfactorly completed.

TITLEThe title of the research proposal (protocol) should convey the main purpose (research question) of the research. The title is usually the first part of the protocol to be read and therefore should convey maximum information in fewer words (not more than 12-15 words) than any other part of the protocol. In other words, it should indicate the area of research, introduce the research question and specify the research method to be used.

INTRODUCTION (Background)All protocols start with an introduction section. It is a description of the scientific background to the research question and should include the following sections (paragraphs):

The importance of the topicThe introduction often begins with a statement of the importance of the research area based on, for example, the number of people who suffer from the disease being studied or the cost that it presents to the health authorities.

A brief review of current researchThe introduction should include a brief review of the landmark studies and important recent ones. It is essential to do a literature search (e.g. Medline, Embase) to be sure you have covered the literature adequately.

The need for further (your) researchThe introduction is not primarily aimed at summarizing present knowledge but must make the case for the need for further (your) research by highlighting the gaps in present knowledge.

The broad long-term goals (benefits) of the proposed researchThe introduction often concludes with the broad long-term goals (benefits) of the proposed research.

Egyptian Group for Surgical Science and Research

how to write a conference proposal

AIMS

This section is where you should list the hypotheses that your study will test or the research questions it will address. The aims of your study should be briefly stated. Seldom number more than four. Do not include aims for which your study cannot provide results.

PATIENTS (MATERIAL) AND METHODS

This section of the protocol presents the study design in detail. It is the longest section of the protocol, often running to several (4-5) pages. It is advisable to pide this section into several subheadings to guide the reader to where key information lies. The patients (material) and methods section should:

Give an overview

Provide a brief overview of the study design, which will prepare the reader for what is to come. This should state: the design to be used (survey, case-control study, clinical trial etc.), who will be studied, and how the recquired data will be obtained. All of these topics should then be expanded in detail within the following subheadings:

Specify the study design

The study design should be given in some detail. Some of the more common designs are: clinical trials, surveys (cross sectional surveys), case-control studies, cohort studies, qualitative studies, economic evaluation.

Types of research design shall be covered in detail in the forthcoming issues of The Egyptian Journal of Surgery.

Define the study subjects/patients

The study subjects must be described in detail. You should include the following information as well as any other points relevant to your particular study:

The criteria for including subjects in the investigation (age range, gender, special

characteristics related to the condition you are investigating).

The criteria for excluding subjects from the investigation (too severely ill, presence of

other disease, too old or too young).

The diagnostic criteria (if relevant).

The recruitment methods. (from clinic lists, from referral doctors case-notes, from

computerised patient lists, electoral role, routinely collected personal records such as birth

and death registers etc.).

Describe how the data will be collected

The data to be collected should be specified, indicating how it will be measured. The following are important aspects of data collection:

1. Questionnaires

If a postal questionnaire or interview is to be used a list of the items to be covered should be given. It is necessary to have the completed pro forma ready, piloted and clearly designed.

2. Physical measurements

If physical measurements are to be made (e.g. peak flow, muscle strength, or blood pressure) the type of equipment which will be used should be described and the manufacturer's name given.

3. Biochemical measures

If biochemical measures are to be made (e.g. serum cholesterol, urinary sodium) the analytical techniques which will be used should be described and referenced. The reference should give the methodological details so they need not be repeated except in outline in the protocol. If there is no reference, a full description will be required.

how to write a conference proposal

Outline the study procedures

The logistics of research studies often need careful planning. Funding and evaluating committees want to know that the following sorts of questions have been addressed and answered:

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